Ege Tıp Dergisi (Ege Journal of Medicine) is the official publication organ of the Ege University Faculty of Medicine and is published quarterly in March, June, September, and December. The journal aims to publish up-to-date, high-quality, and original studies related to all fields of medicine.

Submissions uploaded to the journal page are initially evaluated by the journal secretariat in terms of formal characteristics, such as whether the required files (main text, title page containing author information, ethics committee approval where applicable, informed consent document if necessary, similarity report, author contribution form, copyright transfer form, etc.) have been uploaded completely and properly, whether the manuscript complies with the journal's writing rules, and whether tables and figures are prepared in a format suitable for the journal. Manuscripts that are formally inappropriate are returned to the corresponding author for correction. Manuscripts that pass the formal evaluation are subjected to a scientific preliminary evaluation by the editor-in-chief of the journal or an area editor designated by them. Articles found suitable during the scientific preliminary evaluation process proceed to the review stage. Articles that do not comply with the publication conditions are returned to the corresponding author for revision. Articles that proceed to the review stage are sent by the editor or area editor to peer reviewers who are experts in the subject or related field for examination. The peer-review process is conducted as double-blind. When necessary, the corresponding author is requested to make corrections/revisions in line with the opinions of the reviewers and editors. Requesting a revision from the author does not imply that the article will be published. These revisions must be completed and submitted to the journal within 21 days at the latest. At the end of the process, the corresponding author is notified whether the article has been given a minor revision, major revision, acceptance, or rejection.

Submission files are stored in accordance with the journal's data retention and privacy policy, regardless of the publication status of the manuscript.

Special Issue: Ege Tıp Dergisi may publish special issues upon request. The scientific evaluation of the articles to be included in a special issue is the responsibility of the guest editor or editors of that special issue. The rules in the journal's author guidelines are taken as the basis for preparing the articles to be included in a special issue. Compliance with the writing rules is checked by the journal editor and the editorial board. Special issues may be published electronically by the decision of the Editorial Board. Research articles in special issues are also subject to the journal's peer-review policy. The editor-in-chief oversees the process; in cases of conflict of interest, the final decision is made by an independent editor. The language is Turkish / English.

Open Access and Article Processing

Ege Tıp Dergisi provides open access to scientific publications. Following the assignment of the DOI number, the electronically published issue and the full texts of the articles contained therein can be accessed free of charge.

No fee is requested from the author(s) for the publication of their articles.

Readers can download the journal content free of charge for academic or educational use. The journal is free to everyone at any time. The open-access and free publication of the journal is sustained through the financial support of Ege University and the voluntary contributions of editors and reviewers.

Copyright

Ege Tıp Dergisi allows articles to be shared in accordance with the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) license. Accordingly, authors and readers may copy, reproduce, and adapt the works, provided that they give appropriate credit, do not use the material for commercial purposes, and share their adaptations under the same license. No royalties or copyright fees are paid for articles published in the journal.

Sharing in Institutional and Subject-Based Repositories

Authors may share the peer-reviewed, accepted version, and the final published version of their articles in institutional or subject-based repositories without any embargo period. The specific version being shared must be clearly stated. After the article is published, the full citation of the article, the DOI link, the copyright holder, and the relevant license information must be added to the repository record. Sharing the published version is subject to the conditions of the CC BY-NC-SA 4.0 license.

Journal Publication Language

The publication languages of the journal are Turkish and English. Turkish articles must include an English abstract that accurately and fully reflects the content of the Turkish abstract. For articles written in English, a Turkish abstract is not required. During the preparation of the manuscript, it is recommended to use the Turkish Language Association (www.tdk.gov.tr) for Turkish words and the Turkish Medical Terminology (www.tipterimleri.com) for technical terms. Articles written in English must be strictly checked for proficiency in terms of spelling and grammar. Manuscripts deemed insufficient in terms of language will not be taken into consideration for evaluation.

Authorship Criteria

During the uploading of the manuscript to the journal page, it is mandatory to fill out, sign, and upload the “Copyright Transfer Form,” which contains the names, surnames, ORCID numbers, date information, and wet signatures of all authors, as well as the “Author Contribution Form,” which explains the authorship criteria and specifies the author contributions. The relevant forms can be accessed on the journal's website.

Ege Tıp Dergisi bases its criteria on the current authorship standards of the International Committee of Medical Journal Editors (ICMJE). Authors must meet the authorship criteria specified in the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication.”

Conditions of Authorship

Each person listed as an author must meet all of the following four conditions:

1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work.
2. Drafting the work or revising it critically for important intellectual content.
3. Final approval of the version to be published.
4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Everyone who meets these conditions should be listed as an author; individuals who fulfill the first condition should be given the opportunity to participate in the writing, critical evaluation, and final approval. Merely providing funding, general management, or language editing is not sufficient for authorship.

Contribution Statement and Acknowledgments

The contribution of each author is explained in the Author Contribution Form and in the Author Contributions section of the manuscript. The contributions of individuals who do not meet the criteria for authorship are stated in the Acknowledgments section, provided their written permission is obtained. Specifying contribution roles does not alone confer authorship rights.

Corresponding Author

The corresponding author handles the communication with the journal, ensures the completion of submission documents, and verifies that all authors have approved the text. They are responsible for answering queries post-publication and cooperating with any requests for necessary information.

Authorship Changes and Disputes

Requests for adding, removing, or changing the order of authors are submitted to the editorial board with a justification and the written approval of all authors, including those affected by the change. In case of disputes, the process may be suspended, and an investigation may be requested from the relevant institutions. Post-publication changes are declared with an appropriate correction notice.

Unearned Authorship and Artificial Intelligence

Listing individuals who have made no contribution as authors or excluding individuals who meet the authorship criteria is unacceptable. Artificial intelligence tools cannot be listed as authors; their use must be declared in accordance with the journal's AI Use Policy. Authorship violations are handled within the scope of the journal's ethical violation investigation and correction policies.

If you are finalizing your submission packet, I can help you with the technical text segments:

• Translating your Author Contributions statement into formal English based on these exact ICMJE criteria.
• Drafting an Acknowledgments text if you have contributors who do not qualify for full authorship.
• Reviewing your English Abstract layout to ensure it meets the journal's proficiency standard.

Rights of Authors

Authors have the right to an impartial evaluation, the preservation of the confidentiality of submission information, and the notification of a reasoned decision. Objections and complaints against decisions are handled under the Complaints and Appeals Policy, while the right to respond to ethical allegations is explained in the Investigation of Ethical Violations section. [1]

Ethical Responsibility

Ege Tıp Dergisi publishes articles that comply with ethical and scientific standards. The ethical, scientific, and legal responsibility of the articles published in the journal belongs entirely to the author(s) and does not reflect the views of the editor and members of the editorial board. [1]

Ethics committee approval is requested for every manuscript. In research requiring ethics committee approval, the relevant approval document must be submitted. For studies that do not require approval, the justification must be explained; when necessary, a waiver or a document stating that approval is not required must be provided. [1]

In case reports, it must be stated that a written "Informed Consent Form" was obtained from the patient or their legal representative for publication, including any images; this document must be submitted to the editorial office upon request. [1]

Furthermore, it is required to:

• Obtain and state permission from the owners for using scales, questionnaires, and photographs belonging to others.
• State compliance with copyright regulations for the ideas and artistic works used. [1]

In studies requiring ethics committee approval, the name of the committee, approval date, and decision number must be stated in the "Materials and Methods" section. Detailed conditions regarding animal research are explained in the journal's ethical policy. Written informed consent must be obtained from the patient or their legal representative to publish information and photographs that could reveal the patient's identity. The fact that consent was obtained must be stated in the "Materials and Methods" section of the manuscript; in articles where this section is not present, it must be stated at the end of the "Introduction" section with the following statement: “Written informed consent was obtained from the patient or their legal representative for the publication of their medical data and any accompanying photographs.” [1]

Manuscripts submitted for publication in the journal must not have been previously published elsewhere or be under evaluation for publication simultaneously. Studies previously presented at congresses must be specified in the Cover Letter addressed to the Editor. If the manuscript contains portions of topics from a previously published article by the author(s), this situation must also be stated in the Cover Letter, and a copy of the previous article must be uploaded to the journal page along with the new submission files. [1]

Conflict of Interest: Authors are responsible for disclosing all personal and financial relationships that could bias their work. In the presence of commercial connections or institutions providing financial support for the study, the nature of the relationship with the commercial product, drug, company, etc., used, or the absence of any conflict of interest, must be declared by filling out the Conflict of Interest Form, uploading it to the system, and stating it in the "Conflict of Interest" section of the text. The conflict of interest form must be obtained from the following address: https://icmje.org/disclosure-of-interest/translations/turkish-2023.pdf. [1]

Data Availability Statement

In research articles, a “Data Availability Statement” must appear after the “Conflict of Interest” section. The statement should explain the repository and its link where the data and any analysis codes are located, the terms of access upon request, or the restrictions preventing sharing. For detailed conditions, the journal's "Data Sharing and Reproducibility" policy should be consulted. [1]

Depending on the study, one of the following examples can be adapted:

• Open access: “The data supporting the findings of this study are available in [repository name] at [DOI or link].”
• Access upon request: “Data can be requested from the corresponding author within the framework of [access conditions and required permissions].”
• Sharing restriction: “The data cannot be shared due to [reasons for privacy, consent, or other restrictions].”
• Not applicable: “Data sharing is not applicable to this article as no new data were generated or analyzed during this study.” [1]

Plagiarism Screening: Ege Tıp Dergisi does not tolerate plagiarism in any form. Therefore, all articles submitted to the journal must be scanned by their authors using a licensed application (iThenticate, etc.), and the similarity report must be uploaded to the system along with the manuscript files. The acceptable similarity rate must be below 20%. Articles with a similarity rate above the specified threshold will be returned to the author without undergoing evaluation. [1]

MANUSCRIPT TYPES

Manuscripts can be submitted electronically by logging into the system via either egetipdergisi.com.tr or dergipark.org.tr/etd. Information regarding the sections that manuscript types must include is provided under the heading “Preparation of the Manuscript”. [1]

• Research Article: Defines original studies conducted on current topics that contain new information. These studies may be randomized controlled, observational, descriptive, diagnostic, or therapeutic confirmatory, clinical, experimental, or conducted with laboratory animals. Systematic reviews and meta-analyses are also accepted in this group. The main text must not exceed 3,000 words, excluding references, Abstract/Öz sections, and table/figure captions. [1]
• Case Report: Must contain a new finding or a rare and interesting case or condition, or an approach related to diagnosis or treatment that could be important for readers. It is limited to a maximum of five authors, 1,000 words (excluding the references list), and 20 references. All individuals listed as authors must meet the ICMJE authorship criteria. It can be supported by a maximum of two tables or two figures. [1]
• Clinical Image: Must contain an original, interesting, and high-quality image deemed to have educational significance. It may include a maximum of five authors, five references, and three figures or a single figure consisting of a maximum of six parts (photographs, images, drawings, etc.). The text must not exceed 500 words, excluding the references list, Öz, and Abstract, and the figure caption must not exceed 100 words. [1]
• Technical Note: Must describe a new and original application, technique, tool, or device implemented for education, research, diagnosis, or treatment purposes. It may include a maximum of five authors, five references, and one figure (photograph, image, drawing, graph, etc.) or table. The text must not exceed 500 words (excluding the references list), and the figure caption (if any) or table explanation (if any) must not exceed 50 words. [1]
• Letter to the Editor: Can be written regarding published texts, not exceeding 500 words, and may include five references and one table or figure. Additionally, the right to reply is granted for letters associated with texts previously published in the journal. Scientific criticisms regarding published articles and author responses are evaluated in accordance with the journal's 'Post-Publication Discussion and Corrections' policy. [1]
• Invited Review: These are reviews written by experienced and competent authors in their fields, containing comprehensive evaluations of specific topics in medicine, upon the invitation of the Editorial Board. Review articles also undergo the journal's evaluation process. The text must not exceed 5,000 words, excluding references, tables, and figure captions. It is limited to a maximum of five authors and 80 references. Review articles are not accepted other than invited manuscripts. [1]

MANUSCRIPT PREPARATION

All manuscripts submitted to Ege Tıp Dergisi must be prepared in accordance with the following rules.

General Format

a- The text must be double-spaced and written in Arial 10-point font.

b- Page margins must be 2.5 cm on all sides.

c- Pages must be numbered in the upper right corner starting from the title page, and continuous line numbers must be added throughout the document (Microsoft Office Word™ -> Layout -> Line Numbers -> Continuous).

d- Abbreviations must be defined in parentheses at their first mention in the text, following their full spelling, and the same abbreviation must be used consistently throughout the manuscript. Abbreviations should be avoided in the Title and Abstract sections, and care should be taken not to use unnecessary abbreviations within the text. Sentences must not begin with an abbreviation.

e- For any products mentioned within the main text (drugs, devices, hardware, or software, etc.), the product name must be followed by the manufacturer's name, city, and country in parentheses. Example: Discovery St PET / CT scanner (General Electric, Milwaukee, WI, USA).

f- Units of all measurements must be written according to the metric system (International System of Units, SI). Example: mg/kg, µg/kg, mL/min, µL/h, mmHg, etc. Measurements and statistical data must be expressed in numerals unless they appear at the beginning of a sentence.

g- In studies involving statistical analysis, the methods used, assumption evaluations, the significance level, and the name and version of the software used must be explained in the 'Materials and Methods' section.

h- Numbers less than 10 that do not express a specific unit, as well as numbers located at the beginning of a sentence, must be spelled out. Commas must be used as decimal separators in Turkish texts, and periods must be used in English texts.

i- The manuscript must be structured into the specific sections designated for its respective manuscript type.

* Enhancing the QUAlity and Transparency Of Health Research (equator network) (https://www.equator-ne0y  twork.org/)

**The Ege Journal of Medicine encourages the registration of all clinical trials (randomized and non-randomized) via ClinicalTrials.gov (www.clinicaltrials.gov) or one of the registries of the WHO’s International Clinical Trials Registry Platform (ICTRP: http://www.who.int/ictrp/network/primary/en/index.html). The name of the trial registry and the registration number together should be provided at the end of the abstract.

Cover Letter

Addressed to the Editor, the Cover Letter must include the title of the manuscript, the manuscript type, a brief explanation summarizing why the study should be published in Ege Tıp Dergisi, and the designated corresponding author, along with the first names, surnames, ORCID numbers, institutional affiliations, and full contact details (telephone numbers, email addresses, and postal addresses) of all authors. It must include a written statement declaring that the manuscript has not been published elsewhere previously or submitted simultaneously for publication. Ege Tıp Dergisi does not accept or publish any article that has been previously published, accepted, or is currently under evaluation elsewhere, even if it is in a different language. If the manuscript contains portions of topics from a previously published article by the author(s), this situation must also be explicitly stated in the cover letter.

Manuscripts that have been previously presented at a scientific meeting as an oral or poster presentation must be declared in the Cover Letter with detailed information about the event (date, location, and name of the meeting) and must also be added as a footnote note at the end of the Abstract/Öz section.

Main Text

The main text file uploaded to the system in Microsoft Office Word™ format must not contain any author names or institutional information. Manuscripts must include "Author Contributions" and "Funding" declarations. Research articles must additionally present a "Data Availability Statement". Where applicable, an "Artificial Intelligence Use Declaration" must be appended. The journal's ethical policy forms the basis for preparing these statements. Any declarations or information that could reveal the identity of the authors must be submitted in a separate file during the evaluation phase; they will be appended to the final publishable text following acceptance.

The main text must consist of the following sections based on the specific manuscript type:

• Research Article: Turkish Title, Öz and Anahtar Sözcükler / English Title, Abstract and Keywords / Introduction / Materials and Methods / Results / Discussion / Conclusion / Conflict of Interest / Acknowledgments (if any) / References / Tables (along with their titles and explanations) / Figure Captions.
• Case Report: Turkish Title, Öz and Anahtar Sözcükler / English Title, Abstract and Keywords / Introduction / Case Report / Discussion / Conclusion / Conflict of Interest / Acknowledgments (if any) / References / Table (along with titles and explanations) / Figure Caption.
• Clinical Image: Turkish Title, Öz and Anahtar Sözcükler / English Title, Abstract and Keywords / Case / Conflict of Interest / Acknowledgments (if any) / References / Figure Captions.
• Technical Note: Turkish Title, Öz and Anahtar Sözcükler / English Title, Abstract and Keywords / Technical Note / Conflict of Interest / Acknowledgments (if any) / References / Table (along with titles and explanations) (if any) / Figure Caption (if any).

Manuscript Title

The title should be short, easily understandable, descriptive of the content of the manuscript, and must be written in both Turkish and English without containing any abbreviations.

Abstracts

Abstracts must be written under the headings of Turkish (Öz) and English (Abstract). The Turkish title and abstract requirements apply only to manuscripts written in Turkish. For manuscripts written in English, the English title and abstract are sufficient. For Research Articles, the abstract must be structured into four sections: Aim, Materials and Methods, Results, and Conclusion, and must not exceed 250 words. The objective of the research, procedures performed, observational and analytical methods, primary findings, and main conclusions must be stated. No references should be cited in the abstract text, and abbreviations should be avoided unless absolutely necessary. Abstracts for Case Reports, Clinical Images, and Technical Notes must be unstructured (not divided into sections) and must not exceed 200 words. No abstract is required for Letters to the Editor. For Invited Reviews, the abstract must be prepared in an unstructured format and must not exceed 250 words.

Keywords

At the end of the Abstract (Öz) section, under the heading Keywords (Anahtar Sözcükler), there must be a minimum of three and a maximum of five keywords that represent the primary topics of the article, selected in accordance with the Index Medicus Medical Subject Headings (MeSH). Care should be taken to select Turkish keywords from the Turkey Science Terms (Türkiye Bilim Terimleri - www.bilimterimleri.com).

Text

The body of the manuscript must consist of the sections defined above according to the specific type of the submission.

References

Ege Tıp Dergisi places a special emphasis on the utilization of national references and expects authors to show sensitivity regarding this matter.

The "VANCOUVER" citation style must be used both for in-text citations and the reference list. References must be numbered with Arabic numerals in parentheses "()" chronologically in the order they appear in the text, table explanations, and figure captions. In-text citations can be placed either next to the author's name or at the end of the sentence before the period. If multiple reference numbers are cited together, the numbers must be separated by a comma and a single space; if there are more than two consecutive numbers, they must be formatted using a hyphen between the lowest and highest numbers. Examples: (2, 5, 7); (3-7).

In the reference list, the issue and volume numbers of the cited journal must be explicitly written. When writing page ranges, only the changing digits of the ending page number should be written. Examples: write 45-8 instead of 45-48; write 219-22 instead of 219-22.

References must be formatted in the original language of the cited work as shown in the examples below:

• Journal Articles:
  Tkacova R, Toth S, Sin DD. Inhaled corticosteroids and survival in COPD patients receiving long-term home oxygen therapy. Respir Med 2006;100(3):385-92.
• Journal Supplement:
  Solca M. Acute pain management: Unmet needs and new advances in pain management. Eur J Anaesthesiol 2002;19(Suppl 25):3-10.
• Articles Published Ahead of Print (E-pub):
  Butterly SJ, Pillans P, Horn B, Miles R, Sturtevant J. Off-label use of rituximab in a tertiary Queensland hospital. Intern Med J doi: 10.1111/j.1445-5994.2009.01988.x
• Books:
  Bilgehan H. Klinik Mikrobiyoloji. 2nd ed. İzmir: Bilgehan Basımevi; 1986:137-40.
• Book Chapters:
  McEwen WK, Goodner IK. Secretion of tears and blinking. In: Davson H (ed). The Eye. Vol. 3, 2nd ed. New York: Academic Press; 1969:34-78.
• Internet Articles:
  Abood S. Quality improvement initiative in nursing homes: The ANA acts in an advisory role. Am J Nurs [serial on the Internet] 2002 [cited 12 Aug 2002]. Available from: www.nursingworld.org/AJN/2002/june/wawatch.htm
• Websites:
  Cancer-pain.org [homepage on the Internet]. New York: Association of Cancer Online Resources [updated 16 May 2002; cited 9 July 2002]. Available from: www.cancer-pain.org

Tables

Tables must be complementary to the text and must not contain information repeated within the body text. They must be numbered sequentially with Arabic numerals according to their order of appearance in the text and titled accordingly (e.g., Table-1). A short, descriptive title must be written above the table following the table number. Abbreviations used in the table must be explained immediately below the table grid. The following symbols can be used sequentially in footnotes: *, †, ‡, §, ¶.

Figures

Drawings, charts, graphics, and photographs are all designated as "Figures" and must be uploaded to the system as separate individual files (.jpg, .png, .tif, etc., with a minimum resolution of 300 dpi). Figure files must be of high resolution and fine quality. Figures must be numbered sequentially with Arabic numerals in parentheses within the body text based on their usage order (e.g., Figure-1).

Figure Captions

Figure captions must be double-spaced and written using Arabic numerals corresponding to the respective figures. If symbols, arrows, or letters are utilized to point out specific parts of the figure, they must be fully explained in the caption. If figures that have been published elsewhere are used, the author must obtain written permission, document it, and state it clearly within the caption.

Mandatory Documents to Upload at Submission

• Cover Letter
• Main Text
• Title Page
• Copyright Transfer Form
• Author Contribution Form
• Conflict of Interest Form
• Figure(s)
• Table(s)
• Similarity Report (iThenticate report, etc.)
• Ethics Committee Approval Document

REVISIONS

When submitting revised files of their manuscripts, authors must highlight or track the changes made directly on the main text file. Additionally, they must provide point-by-point responses to each reviewer suggestion in a separate "Response to Reviewers" document. In this document, each reviewer comment must be followed directly by the author's response, and the exact location where the changes were implemented within the manuscript must be clearly indicated.

Editorial Correspondence

Address:
Ege University Rectorate, Directorate of Health Application and Research Center, Quality Directorate, Publication Unit
Bornova, 35100, İzmir, Turkey

Phone: +90 232 390 31 03
E-mail: egetipdergisi@gmail.com
Website: egetipdergisi.com.tr